Memorandum of Association and Articles of Association with Certificate of Incorporation in case of Pvt Ltd Company.
Form 5A in duplicate
Particulars of Directors/ Members- Telephone No ,Address, Email ID
List of Board of Directors with their residential address and telephone number
Address proof of all directors
Details of Authorized Signatory (in case whose is signing in the place of Director)
ID of Director Pan Card/Election Card / Passport/Driving license
First invoice raised from the company
True copy of Board Resolution empowering company representatives as Authorized Signatories.
In case of limited company you need to submit annual reports since day one otherwise balance sheet and p&l a/c.
B. For partnership firms
Name of the partnership firm
Certificate of Registration Firms in case of Partnership firm.
Partnership deed in case of partnership firms
Id proof of partners Pan card /Election Card / Passport/Driving license
List of all partners with telephone number and address proof of all partners.
First invoice raised by the Partnership firms.
C. For Proprietor
Name of the applicant
Pan card of applicant
Id proof of the applicant like Driving license/Passport/Election Card
Address proof of applicant.
Certificate of incorporation of the proprietor
Complete details of the applicant with their residential address and telephone number
D. Society/Trust
In case of Society, Trust etc, Registration of the organization with concern authority.
Certificate of incorporation of society/trust.
Moa and Bye Laws of society and trust.
Id proof of president and all members of society
Complete details of president and all members with their complete address and telephone number.
Pan card of society/trust
E. Common requirements
First sale bill
First purchase bill of raw material and machinery
Coverage Performa
ST/CST/ Vat Registration certificate if registered with Sales Tax Department
Central excise registration no.
Service tax no
Name of the bankers, address of the bank and name of the responsible for financial affairs.
Form 5A (in duplicate ) to the commissioner, particulars of all branches and department, owner, director, partners if any or any other person who is controlling its affairs within 15 days
On receipt of form 5A, the commissioner shall verify the particulars submitted and after been satisfied and after been satisfied shall allot an establishment code number.
A Detailed Application for termed as Performa for coverage
Balance sheet of first year’s transaction
Register maintained for salary and wages and register maintained for recording attendance since day one.
Record of monthly strength of number of employees.
Register of salary and wages, all vouchers, all balance sheets from day one to current date of provisional coverage.
Date of joining of employees, fathers name and date of birth.
Salary, PF Statement and Bank Account Details of the company/partnership firms/proprietor
Cross cancelle
Once documents are filed the PF Authorities carry out a physical inspection of the premises and verify all original documents. On satisfaction, the business is granted with a PF allotment letter.